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Community Development Block Grant
Sub-recipient Information
GENERAL:
- Funding Year is May 1st through April 30th of every year
- Statement of Work & Budgets are due Before May 15th or ASAP
- Although your funding year begins May 1st, if your funding agreement
is not complete and signed, you must not be expending funds
- Monthly Performance Reports and Draw Request are due to NDD by the
15th of EVERY Month
- Annual Performance Report is due by May 15th
PROCUREMENT PROCESS:
- You must obtain 3 written quotes before you purchase anything at
$1,001 and above.
- Non-profit agencies may use informal procurement methods for
securing services, supplies, equipment or property renovations that do
not cost more than $100,000 in aggregate (24 CFR84.44). Quotation/bids
must be obtained from at least three (3) qualified sources. The City
Departments must follow the City’s procurement procedures.
- Submit a copy of written quotes to NDD BEFORE expending funds.
- Any sole sourcing will have to be approved by NDD BEFORE you expend
funds.
ENVIRONMENTAL CLEARANCE PROCESS:
- Environmental Clearance is required on ALL projects. Check with NDD
whether your project has been cleared by HUD BEFORE you spend funds
PHYSICAL IMPROVEMENTS PROJECTS:
- Federal Prevailing Wages (DAVIS-BACON ACT) must be paid for all
projects with more than $2,000 of federal resources. The Neighborhood
Development Division will provide the appropriate prevailing wage rate
determination for your project. Sub recipients must request these rates
at least four weeks in advance.
- Competitive Procurement of services and equipment is a requirement
in the use of these funds. If the property renovations, alterations or
reconstruction costs are under $100,000, competitive informal bids are
necessary (city departments must follow city procurement procedures).
- Preconstruction Meetings are necessary on all construction projects
before you begin actual work. These meetings allow all involved in the
project to fully understand the appropriate procedures and ensure you
meet Federal guidelines for Labor Standards.
Call us if you have any questions at 785-7020 - Monday through Friday
8:30 am to 5:00 pm
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