Records Commission

Commission Details

The Records Commission is responsible for reviewing retention schedules. Each department has records retention schedules that specifies the types of records the department handles and the appropriate length of time the records are needed to document their functions. See the Ohio Sunshine Laws Manual


Once the Records Commission reviews and approves the retention schedule, it is forwarded onto the Ohio Historical Society, and the Auditor of the State of Ohio, in accordance with the Public Records Act of 1972 as revised. 

When each record has "expired" in accordance to the schedule, the record is removed from City files and either destroyed or appraised for its historic value. 

While in the City's possession, all records other than exempted records are available for inspection by the public. 

Certified Public Records Training is available through the Auditor of the State of Ohio. 


  • Chair: Marcos Nichols
  • Secretary:
  • Tom Vanderhorst
  • Heather S. Lewis
  • Jack Kirsch

City of Hamilton Record Release Policy